Emailing A Cover Letter Signature Block

How to Sign a Cover Letter With Signature Examples

What should you include in your signature when you're writing a cover letter to apply for a job? It varies, depending on how you are applying for the position. The format and information included in your signature is different for mailed, uploaded, and emailed cover letter documents. 

How to Sign a Cover Letter That's Uploaded or Mailed 

If you're uploading your cover letter to a job site, your signature will simply include a closing and your full name.

Place a comma after your close (e.g. Best, or Sincerely yours,) and then put your name on the line below. 

When you're sending a written letter, include a closing, your handwritten signature, and your typed full name. Leave several spaces between the close and your typed name. That way, you'll have room for your signature when you print out the letter. Sign using either blue or black ink. 

For uploaded or mailed cover letters, you do not need to include as much information as you would in an email message. That's because the heading of your cover letter includes your contact information.

A paper cover letter is a formal business style letter of application which includes a heading, salutation, the body of the letter, closing, and your signature. Review these guidelines for what to include in your letter.

How to Sign an Email Cover Letter

If you are sending your cover letter or inquiry letter by email, end with a polite sign-off followed by your full name.

 You do not need to sign a cover letter that is being sent electronically. Write out your full name in the same font as the rest of the letter (no need for italics or a handwriting font). 

The formatting here is very similar to an uploaded cover letter. However, emails do not have a header with your phone number or other contact information.

 It's a good idea to include these details in your closing paragraph or after your typed signature. This makes it easy for the employer or networking contact to get in touch with you.

You can also include links to online portfolios (if appropriate) or a link to your professional social media account (LinkedIn, Twitter). You don't want to make this section too cluttered, however, so restrict yourself to the most relevant information. 

Here's how to set up an email signature, along with more advice on what to include in it (and what to leave off). 

Cover Letter Document Signature Examples

Here's how your signature should look: 

Closing, (see sample closings)

Handwritten Signature (for mailed letters only)

FirstName LastName

For example (signed letter):

Best Regards,

Janet Dolan (Your Signature)

Janet Dolan

For example (uploaded letter):

Best Regards,

Janet Dolan

Email Cover Letter Signature Examples

When you are sending email cover letters, it's important to include contact information so the hiring manager can easily view how to contact you. At the least, you should include your name, email address, and phone number. Other information, like your street address, online portfolio, or social media accounts, is considered optional.

Sample Email Signature
Your Name
Email
Phone

Sample Email Signature With Full Address
Your Name
Street Street
City, State, Zip
Email
Phone

Sample Email Signature With LinkedIn
Your Name
Email
Phone
LinkedIn Profile (Optional)

Sample Email Signature With Twitter
Your Name
Email
Phone
LinkedIn Profile (Optional)
Twitter Account (Optional)

Quick Tip:  Don't use your work email address for job searching. Use your personal email account or set up a unique account to use just for your job hunt. There are many free online email services, like Gmail and Yahoo mail, you can use to set up a new email account for your job search. Even though you are using your personal account, your email address should still be professional. Your best bet is some variation on first initial, last name (e.g., jdoe@gmail.com) or first name, last name (janedoe@gmail.com).

Here's how to set up an email account just for your job search.

How to Write a Cover Letter
Get information on how to write a cover letter, including what to include in your cover letter, cover letter format, targeted cover letters, and cover letter samples and examples.

8 tips for better email cover letters

If you're emailing a resume, your cover letter will deliver the first impression. These eight tips will help you craft a better email cover letter.

Follow these tips for emailing a cover letter that will get you noticed.

As the saying goes, you don't get a second chance to make a first impression. If you're doing a job search or resume submission via email, the first impression any employer will have is from your cover letter.

When you're asked to email your job application to a company, you can either copy and paste your cover letter into the body of your email, or you can attach it as a file, along with your resume. If you send your cover letter as an attachment, you can send it as either a PDF file or Word document. Here's what else you should you consider when crafting an email cover letter.

How should a cover letter look?

Some tips for writing a cover letter are standard, whether you're e-mailing or snail mailing: Be professional, with correct spelling and grammar, and—very important—do use them. (Here are some cover letter samples if you'd like to get a visual idea.) Other tips pertain only to the electronic medium, and when disregarded, could ruin your chances before your foot is in the door.

Don't waste your subject line

What you write in the subject line can determine whether your letter gets read, according to Lydia Ramsey, business etiquette expert and author of Manners That Sell. "Don't ever leave the subject line of your email blank, and don't waste it by just inserting the job number," Ramsey says. "The subject line should be clear and specific to the job you're looking for." An example: "Bilingual CPA seeks account manager position."

Use standard cover letter protocol

Write your letter as the body of the email and include a salutation (use the receiver's actual name if you know it) and a standard closing. ("Sincerely" or "Warm regards" work well.) Leave blank lines between paragraphs, and use appropriate signature and closing lines.

Include all the information in your signature line you would have on your business card, including snail mail address, phone number and email address. "Remember, your email address doesn't always automatically show up on the receiver's email program," Ramsey says.

Keep it short and dynamic

Managers and recruiters are busy. They want to get the gist of your pitch in 150 words or fewer. The first paragraph is crucial, according to Ramsey. "Hook the reader in the first paragraph by selling him or her your abilities," she says. "Use short paragraphs and short sentences to give a very brief bio on who you are and what you can do for them, and wrap it up in the second paragraph."

Keep it simple

If you write a cover letter in a word-processing program, strip away all formatting and save the file as plain text. The ideal line length is 40 characters. Some email packages automatically do word wrap for you, so your cover letter doesn't arrive in fragments.

Don't get cute. Save emoticons, abbreviations, and wild colors and fonts for your nonprofessional emails. The same goes for humor. Chances are, the reader won't think it's funny, and may even find it irritating.

Be specific

Don't respond to an ad for a copywriter when you're really a graphic designer, says Diana Qasabian, talent director at Syndicatebleu. "It may be the tight job market, but we've been receiving more and more letters responding to a specific job from candidates who are not at all qualified for it," she says.

"We look for specifics in email cover letters, which means skills and abilities," she adds. "Embellishment and fluff are not necessary. It's not necessary to write, 'I'm a hard worker.' That goes without saying."

Keywords are key

Because many companies use applicant tracking systems (ATSes) to find and screen candidates, skill-oriented keywords will boost your chance at being discovered, a recruiter at a large technology company says.

"ATS tools track keywords that identify skill sets," she says. "So even if you're not right for the job you're seeking, strong keywords improve the chance that your cover letter and resume will be retrieved in a future search or be selected for a more appropriate job."

Play by their rules

Take the time to learn the company guidelines for submitting resumes, and follow them. Many companies list these guidelines on their Web sites. Also, don't include attachments unless they are requested. Some companies block all emails with attachments to prevent viruses.

Check it again

Thoroughly spell-check and proofread your email letter. And remember, your email software's spell-checker won't catch grammar mistakes. Send it to a friend first and ask him to check it for content and style. If all your friends are tapped out, or even if they aren't, test your email cover letter by emailing it to yourself, and put yourself in the mindset of an employer when you read it.

Get recruiters' attention

Once your cover letter is polished and ready to go, make sure you get maximum use from it. After all, it'll do you no good just sitting on your computer. You need to get your cover letter in front of the people who are doing the hiring. Could you use some help getting their attention? Join Monster today. As a member, you can upload up to five resumes and cover letters—each tailored to the different kinds of jobs that interest you. Recruiters search Monster every day looking to fill top jobs with qualified candidates, just like you. 


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